Your Privacy
Rights
Holy Blossom Temple (“Holy Blossom”) recognizes the
importance of privacy and the sensitivity of personal information.
We take seriously our obligation to keep this information
confidential and we protect it with physical, electronic and
procedural safeguards. In order to comply with applicable privacy
legislation and to instil confidence in our members and potential
members that the personal information they entrust to us is safe, we
have developed this Privacy Policy.
“Personal
Information” means information about an identifiable
individual but does not include the name, title, business address or
telephone number of any employee of any organization. Holy Blossom
collects financial and contact information from you in respect of
yourself and your family members.
Why Does Holy Blossom
Collect Personal Information From You?
Holy Blossom
collects personal information from you so that we can provide our
members and our community with a range of services and activities,
which include:
- Yahrzeit reminders
and aliyot;
-
bulletin and
general notices and mailings;
-
general
announcements, including life cycle events, illness and death of
family members;
-
assignment to dues
category;
-
youth activity
announcements;
-
dues collection;
-
membership
privileges;
-
membership status
determination;
-
our fundraising
efforts;
-
Brotherhood and
Sisterhood programs and activities;
-
to generally
communicate with our members and their spouses and family
members;
-
to understand and
assess the needs and requirements of our members and potential
members and offering services, programming and events to meet
those needs;
-
as applicable, to
assist the Holy Blossom Nursery School and Supplementary School
in providing educational services to students; and
-
to the extent that
you have expressly elected to support affiliated Reform Judaism
organizations (through our voluntary contribution program), Holy
Blossom may provide such organizations with your contact
information.
Please note that
membership in Holy Blossom automatically entitles you to membership
in the Union for Reform Judaism, with which we share your contact
information.
Membership in a
religious community brings with it certain “understandings”, one of
which is that certain information or news about members and their
life cycle events will be shared with the community. We will
continue to share this sort of information unless we are notified
that it is not to be shared.
How Do We
Collect Your Personal Information
We collect information
only by lawful and fair means and not indiscriminately. We may
collect personal information directly from you when you become a
member of Holy Blossom, or during the term of your membership. We
may on occasion obtain information about you from other sources,
such as other family members or members of Holy Blossom.
Consent
Consent for the
collection, use and/or disclosure of personal information may be
obtained orally or in writing and may be expressly given or implied.
We may also from time to time ask you to give your written consent
to the use and disclosure of specific personal information. In
determining how we obtain your consent, we will take into account
the sensitivity of your personal information that we are collecting,
using and/or disclosing. We will use and disclose your personal
information only in accordance with this policy.
If You Don’t
Consent
The choice to provide us with
personal information is always up to you. Upon request, we will
explain your options of refusing or withdrawing consent to the
collection, use and disclosure of your personal information and will
record and respect your written choices. However, your decision to
withhold particular details may limit our ability to provide our
services to you. This measure is necessary to protect the integrity
of the services offered by Holy Blossom. Furthermore, any refusing
or withdrawing of consent is always subject to any overriding legal
requirements or commitments.
Disclosure of
Your Personal Information
Under certain
circumstances Holy Blossom may disclose your personal information
without your consent:
- when we
in good faith believe the law requires or authorizes us to do so,
including reporting to Canada Revenue Agency of donations received;
- when the
services that you have expressly requested from us require us to
give your information to third parties (for example, to a funeral
parlour, caterer, educator, non-employed clergy) your consent will
be implied unless you tell us otherwise;
- where it
is necessary to establish or collect dues or contributions; or
- if the
information is already publicly known.
We never make our
membership list available to third parties in any form, except as
set out in this document or unless we have your prior consent.
Personal information provided to third party service providers (such
as accountants, computer back-up services, or archival file storage)
with whom we have contractual arrangements will have comparable
levels of protection to the internal protection which Holy Blossom
maintains for personal information.
Is My Personal
Information Secure?
Holy Blossom takes all
reasonable precautions to ensure that your personal information is
kept safe from loss, unauthorized access, modification or
disclosure. Among the steps taken to protect your information,
depending on its type and sensitivity, are:
- premises
security;
- restricted access to personal information;
- deploying technological safeguards such as security software and
firewalls to prevent hacking or unauthorized computer access;
- internal
password and security policies; and
- where
necessary or appropriate, by requiring third parties to sign a
confidentiality agreement.
As Holy Blossom
is responsible for any personal information under its control,
including personal information that Holy Blossom
may transfer to a third party for
processing, we will use contractual or other means to provide a
comparable level of privacy protection when personal information is
being processed by a third party on Holy Blossom’s
behalf.
Updating Your
Information
Since we use your
personal information to provide services to you, it is important
that the information be accurate and up-to-date. If any of the
information changes, or if you should become aware that the personal
information which we have is incorrect, please inform us so that we
can make the necessary changes.
Access to Your
Personal Information
You may request access
to any personal information we hold about you. Summary information
is available on written request. More detailed requests that require
archive, retrieval or copying costs may be subject to reasonable
reimbursement for our actual costs.
Can I be Denied Access
to My Personal Information?
Your rights to access
your personal information are not absolute. We may deny access when:
- denial
of access is required or authorized by law or the rules of a formal
dispute resolution process, such as a Beth Din;
- information relates to existing or anticipated legal proceedings
against you;
- granting
you access would have an unreasonable impact on other people’s
privacy;
- to do so
would prejudice negotiations with you;
- to
protect Holy Blossom’s rights and property; or
- the
request is frivolous or vexatious.
If we deny your
request for access, or refuse a request to correct information, we
will explain why.
How Long Do You Keep
My Personal Information?
We retain your
personal information for as long as you are a member and afterwards
for as long as is reasonably necessary for us to complete our
dealings with you, or as may be required by law or for purpose of
compliance with our religious obligations. Because synagogue records
are often a valuable source of information which may be required for
halachic or genealogical purposes, selected items of personal
information may be retained indefinitely.
Web Site
Our Web site,
www.holyblossom.org, may contain links to other sites which are not
governed by this privacy policy. While no specific personal
information is retained with respect to any visitor to our website,
we may monitor traffic patterns, site usage and related site
information to optimise our web service. In the continuing
development of our website we may provide aggregated information to
third parties, but these statistics do not contain any identifiable
personal information.
Communicating with Us
e-mail is not a 100%
secure medium and you should be aware of this when contacting us to
send personal or confidential information.
Changes to this
Privacy Policy
This policy is
effective January 1, 2004. Since Holy Blossom regularly reviews all
of its policies and procedures, we may change our Privacy Policy
from time to time. Please refer to our website for revisions and
updates.
Requests for Access
If you have any
questions, wish to review your personal information, comment on this
policy or make a complaint, please contact our Executive Director
who is our privacy officer at:
Holy Blossom
Temple
1950 Bathurst Street
Toronto, Ont., Canada
M5P
3K9
fax
(416)789-9697
templemail@holyblossom.org
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